PROCEDURES, TERMS, AND CONDITIONS FOR THE “2023 COLOMBIA CO TOURISM AWARDS”
PROCOLOMBIA invites you to apply for the 2023 Colombia CO Tourism Awards. This event aims to recognize and reward individuals, communities, entities, institutions, media outlets, companies, and stakeholders in Colombia’s tourism sector whose leadership is transforming the industry as they become a benchmark and model for transformation, sustainability, and innovation, adapting to the sector’s trends and supporting Colombia’s economic recovery.
A. DATE AND LOCATION
The in-person awards ceremony will take place on November 21, 2023 at XXXXX; the ceremony will also be streamed online. Details regarding the location and conditions for in-person participation and the link to attend online will be released in due course.
Those interested in participating must complete the entire application form for the category of interest on the following website: https://live.eventtia.com/en/tourismawards2023. Here, you can upload the supporting documents (in any format) required for the category. Applications that comply with the requirements will be considered for the 2023 Colombia CO Tourism Awards. This year, the Tourism Awards will have 7 categories.
The 2023 Tourism Awards’ organizing committee—led by PROCOLOMBIA’s Vice Presidency of Tourism—will select the 3 finalists from each category based on the specific criteria mentioned on this page, as well as a comprehensive evaluation exercise. Subsequently, the panel of external judges will score the finalists’ initiatives in each category. Then, the winner will be chosen by averaging the scores given by the judges and ProColombia’s internal evaluation committee.
The winner will be announced on the day of the awards ceremony.
C. TERMS AND CONDITIONS
Please carefully read the following terms and conditions for participating in the activity.
By participating in this activity, it is understood that you accept and agree with these terms and conditions. If you do not agree, please refrain from participating.
a) Natural persons, legal entities, and companies legally incorporated in Colombia may apply. This list includes natural persons, tourism operators, travel agents, entities, accommodation establishments, airlines, airports, ports, PCOs (Professional Congress Organizer), DMCs (Destination Management Company), wedding planners, venues (traditional and non-traditional), journalists, cultural agents, tourism entities, NGOs (non-governmental organizations), bloggers, podcasters, photographers, videographers, and influencers.
Promotion offices and legally constituted convention bureaus may also apply.
b) Those interested in participating may only apply in one category.
c) If you plan to participate, we recommend that you be available to travel to city of Bogotá D.C—where the awards ceremony will take place—on November 21, 2023. For people who are unable to attend, the event will be streamed online. If you are not able to attend in person, you may still participate in the event. If the participants and finalists residing in Colombia are not based in Bogotá, PROCOLOMBIA will cover the expenses for one person’s accommodation (1 night) in a single room (includes hotel taxes), and 1 round trip domestic flight from any city in Colombia to the city in which the awards ceremony will take place, in accordance with PROCOLOMBIA’s travel policy. This does not apply for land transfers to Bogotá, as per PROCOLOMBIA’s internal policies. Participants must confirm/cancel their trip at least 3 weeks (21 calendar days) before the ceremony.
Finalists abroad at the time of the ceremony shall participate online; if selected as a category winner, the statuette will be sent to their place of residence.
d) PROCOLOMBIA reserves the right to make changes regarding holding the event online or in person based on guidelines determined by the national government. If any changes occur, we are required to inform participants in a timely manner via the website.
e) Complete the application form provided in the CATEGORIES section, as appropriate.
f) The three (3) finalists of each category must send the Tourism Awards’ organizers a video (2 minutes max.) summarizing the initiative in accordance with the specifications requested by PROCOLOMBIA (Size: 1920x1080 / Video format: .mov or mp4). The PROCOLOMBIA Organizing Committee and the judges may request additional information, if required. If such information is not received on time and under the conditions described, it is understood that the participant agrees to be scored solely based on the information previously submitted.
g) Each application will be reviewed and verified for compliance with all established requirements.
h) Anyone who is a partner or judge of the Tourism Awards may not apply as a natural person, tourism operator, travel agent, entity, accommodation establishment, airline, airport, port, PCO (Professional Congress Organizer), DMC (Destination Management Company), wedding planner, venue (traditional and non-traditional), journalist, cultural agent, tourism entity, NGO (non-governmental organizations), blogger, podcaster, photographer, videographer, or influencer.
i) Natural persons, companies, institutions, communities, and media outlets may not apply with proposals that have previously received resources from PROCOLOMBIA. All information received during this process will be handled with confidentiality and in compliance with PROCOLOMBIA’s data protection policy, available at: https://procolombia.co/information/personal-data protection.
j) The only way to apply is by completing the form on the event website (link above) before the deadline.
k) Employees, collaborators, and/or officials of PROCOLOMBIA and/or companies run by them—or relatives within the fourth degree of consanguinity, or first or second degree of affinity—may not participate.
l) PROCOLOMBIA reserves the right to select the judges and sponsors for each of the Tourism Awards categories. Likewise, if any possible conflict of interest is identified, PROCOLOMBIA reserves the right to dismiss any of the judges and/or sponsors from the event.
m) Furthermore, participants agree and pledge that they will not hold PROCOLOMBIA liable if any third party claims alleged copyright of the published material submitted in this activity. Participants also waive any claim on the use of their image, and in doing so, agree that their privacy, honor, reputation, or good name will not be affected.
n) Regarding the supporting documents to be submitted, please ensure that photographs/videos do not involve any minors, are not obscene or pornographic, and do not attack the honor, reputation, or good name of any person. PROCOLOMBIA reserves the right to reject any photographs/videos that have these characteristics.
o) Participants must ensure that for any photographs submitted, no illegal acts have been committed, the right to privacy has been respected at all times, and the respective authorization has been obtained in writing by the photographer/videographer to distribute and publish the photograph/video. If required, the participant will submit the respective authorization.
p) The participant owns the copyright of the photograph in which his image appears, or has the photographer’s authorization, thus authorizing PROCOLOMBIA to publish the participant’s image in any PROCOLOMBIA material—in printed, electronic, or digital format, anywhere in the world, indefinitely, and identified with the PROCOLOMBIA brand, or a brand of which PROCOLOMBIA is its licensee or licensor. The participant declares that he/she authorizes PROCOLOMBIA to use the published photos to promote any editorial and/or commercial product associated with PROCOLOMBIA’s own brands that are licensed by third parties.
q) The participant will not make any claim against PROCOLOMBIA—or its senior executives, representatives, employees, or any other entity or person acting on its behalf— related to losses (including, but not limited to, indirect or consequential losses), damages, rights, claims, or actions of any kind as a result of participating in the activity, of your acceptance or use of the award, or any other aspect related to the activity or the Terms and Conditions.
r) By submitting the proposal, the participant states and guarantees that s/he will not take any legal action or initiate any other procedure that will affect the activity or its Terms and Conditions. Any of PROCOLOMBIA’s decisions related to the activity shall be final, binding, and enforceable.
s) The participant will not hold PROCOLOMBIA liable if any third party claiming alleged copyright of the photograph and/or material feels that their image, privacy, honor, reputation, or good name has been harmed.
t) PROCOLOMBIA reserves the right to approve or reject photographs and/or material which do not meet the criteria to be part of the activity. PROCOLOMBIA’s decision is final and is not subject to review.
u) PROCOLOMBIA reserves the right to terminate or modify the activity and/or disqualify photographs and/or material in the case of fraud (or suspected fraud), technical difficulties, and/or any other factors beyond PROCOLOMBIA’s control that could compromise or threaten the activity’s integrity or promotional, competitive, and recreational spirit. Participants accept and agree that they will comply with all of the activity’s rules and release PROCOLOMBIA from any liability if it decides to exercise the rights mentioned above.
v) Likewise, PROCOLOMBIA will not be responsible for incomplete, confusing, or erroneous submissions, or for any other technical damage that may occur when sending or receiving them.
w) Participants accept that PROCOLOMBIA will use its trademark when needed; as such, they waive any claim on the use of their image, and in doing so, agree that their privacy, honor, reputation, or good name will not be affected.
x) Awards are nontransferable. Awards may not be replaced by cash or any other equivalent. In addition, this activity is separate from other PROCOLOMBIA events or contests.
y) If the participant does not accept these Terms and Conditions, it is understood that the participant expressly forgoes their participation.
z) If the award winner does not accept the award conditions, s/he expressly forgoes the right to the award. Furthermore, s/he understands and agrees that forgoing these rights also implies the waiving of any other claim, including administrative and/or legal instances, as well as total or partial indemnification claims against PROCOLOMBIA.
aa) Awards must be personally claimed by the winner. If the winner is unable to personally attend the awards ceremony, he or she may authorize a third party to represent him or her. Likewise, the winner agrees to sign the certificates of award delivery provided by PROCOLOMBIA.
bb) PROCOLOMBIA reserves the right to change the activity’s format—or temporarily or permanently postpone or suspend the activity subject to these terms—if any irregularity or fraud is found or suspected, or in the case of force majeure or other fortuitous event that seriously affects its execution. PROCOLOMBIA will not be held responsible for claims arising from such suspension, postponement, and/or cancellation.
cc)If PROCOLOMBIA detects any suspected fraudulent action, the entity may disqualify any of the participants from this activity or remove any negative comments, photographs, or videos that discredit any or all of the entities involved, including the national government of Colombia.